Glossary
| FOCUS Terms | ETMS Terms | Meaning |
|---|---|---|
| Roles | ||
| Learners | Training Participants | Registers for courses, takes courses, prints/uploads certificates, prints transcript, submits external training requests |
| - | Training Coordinator Role |
FOCUS: Role not currently being used ETMS: An Employee who manages out-service, off of training schedule trainings, designated by the Manager. Manages training records and compliance for the members of their Training Group |
| Information Role | Information Role | A Learner who can view reports; required for accounting, travel, and compliance roles |
| Instructor Role | Instructor Role |
FOCUS: Learner that has rights to create, publish, and deliver online learning; will have Sections assigned that they manage. ETMS: Employee that has completed an instructor development program and has the ability to submit Training Attendance Rosters FYI: This role is a work in progress as we navigate the needs of field Instructors |
| Supervisor Role | Supervisor Role |
A Learner in a supervisory classification ETMS: that has been selected by an Employee as a Primary or Alternate Supervisor FOCUS: Supervisors will need to go in to the system and select their Learners |
| Training Group Manager Role | Manager Role | A District Superintendent / Headquarters Section / Office Manager in charge of a Training Group; or their designee (must be a Manager (preferred)/Supervisor) FOCUS: only one Manager per Training Group |
| Training Specialist Role | Training Specialist Role | A Learner who manages inservice, in Department training listed on the training schedule (mainly in person trainings) |
| Platforms | ||
| Blackboard | - | Platform- where online learning content is created, displayed, published, and taken. (Classroom). Also referred to as Bb. |
| Genius | - | Platform-anyone with a role beyond Learner (e.g. Manager) has access to Admin dashboards for reporting and actions. (Administration office) |
| Learn | - | Platform-Learners can view the course catalog, register for training, view transcripts (training records), and upload certificates. (Registration office) |
| Definitions and Terminology | ||
| Affiliations / Training Groups | Training Groups | Sub-groups of users set up in a hierarchy. There can be multiple levels in the hierarchical structure. |
| Asynchronous | Online / Web | 24/7 self-paced online training. |
| Bb Super System Administrators | ETMS System Administrator(s) | This role has the highest level of privileges: creates userbased reports/dashboards, sets up emails/notifications, bulk user uploads, troubleshoots, create custom queries/reports, and submits tickets to Behind the Blackboard and Genius for system-level issues. |
| Certificate | Certificate of Completion | This appears on a Learner's training record, and is printable. This acts as evidence that a course is completed. The certificate will have a background image with dynamic fields. |
| Completion | - | This occurs when a Learner finishes the course requirements (pass/fail, grade, attendance) |
| Course Developer | Course Facilitator | Individuals within the Divisions who act as subject matter experts. They primarily develop training content that would be uploaded into Blackboard Learn. |
| Dashboards | Homescreen | A user's page within the Bb Registration (Genius) environment that contains user-specific information about courses, enrollments, and reports. This is usually the landing page for a user after they authenticate. |
| Face-to-Face Training (F2F) | In-person | Learners go to a physical space the same day and time for a training event. |
| Hybrid/Blended Training | Mixed Offering / Presentation | Participants attend the training in multiple modalities, including online and F2F. |
| Learning Paths | Classification, training program series, required programs | A set of courses that a user can be enrolled in together because it is a cohesive learning experience. May be a block of required programs based on Department or Classification requirements. |
| Module | - | A box of information that appears on a user’s Learn Organization page or Bb Registration Dashboard, according to their system role and privileges. |
| Registration | Submit Training Request | This occurs when a Learner is enrolled in a Section of a Course. |
| Reports | - | Data compiled into a visual or spatial format; can create custom queries within the Bb Registration module. These can appear on a user's dashboard or be exported. |
| Sections | Training Program | One offering or event that is associated with a Course; Learners are enrolled in Sections. ETMS: Group numbers and/or Program Dates |
| Self-Service | - | Tasks that individuals can accomplish on their own within the system. These usually appear on a user's dashboard or within the course catalog workflows. |
| Synchronous | Live | Real-time online training via web conferencing tool; it is scheduled for a particular day and time. It may be recorded and made available after the event. |
| Terms | (Training) Date Range | A fixed timeframe for a training; could be ongoing. |
| Transcript | Training Record | Documentation of an individual's training history. |