Information

New to FOCUS!

Please view the Glossary document.

Training Courses will have four different options for approvals:

  • No Approvals: Learner submits for training and they are enrolled (primarily online learning)
  • One Level Approval: Learner submits request for training > Supervisor approves request and Learner is enrolled
  • Second Level Approval: Learner submits request for training > Supervisor approves request > (Training Group) Manager approves request and Learner is enrolled
  • Third Level Approval: Learner submits request for training > Supervisor approves request > (Training Group) Manager approves request > Training Specialist approves request and Learner is enrolled (primarily in person trainings run through the Training Section)

Supervisors: will need to add new Learners to their Managed Learners list in the Management Dashboard (after the Go Live Date). A Learner will not be able to submit training requests until this is done, (see Supervisor Help File). Any new Supervisor (after 4/1/2021) will need to have the FOCUS Admin assign the role and rights to them by filling out the form. The form is available on the FOCUS sub-page of the Training Section Intranet page or in DocuSign https://bit.ly/3vKY1m9

  • Learners should not be their own Supervisor in the system; their Supervisor should add them as a Managed Learner (see help file for process) in their Supervisor role Management Dashboard (not the Manager Dashboard if they also have the Training Group Manager role).

The Training Coordinator role (from ETMS) is not currently part of the system/approval chain. The Training Specialist role is one that coordinates Internal training, usually through the Training Section.
Required Trainings, CPT, and Learning Paths will be added to Learner Dashboards after the FOCUS trainings in June 2021.

Compliance Reports

  • Training Compliance Report (by Training Group) is now Enrollment History Report
  • Program Compliance Report is now Program Compliance
  • Learner (Training Group) Role Report will stay the same and will be rolled out soon

CPT (Continuing Professional Training) versus Learning Paths

  • Continuing Professional Training: is training that is done on a repeating cyclical basis (e.g. quarterly / repeat interval) that will continuously repeat. Examples: quarterly qualifications for firearms or the hourly requirements for Supervisory refresher. At this time only the FOCUS Admin can create/add this to Learners.
  • Learning Paths: A set of courses that a Learner can be enrolled in together because it is a cohesive learning experience. May be a block of required programs based on Department or Classification requirements; most often are not on a repeat interval but can be. At this time, FOCUS Administrators can create/add Learning Paths to Learners.

Coming Soon

The following applications will be part of a platform that IT is developing and are not ready for production yet:

  • Parks’ Instructor Roster Entry: Course roster submission (e.g. for quarterly qualifications,
    driving tests, etc.).
  • Instructor Request (formerly Course Leader Requests). Until development, we will use
    Outlook calendar requests with the Scheduling Assistant for an Optional to Supervisor.
  • Dive Team / Diving Log Tracking